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Comprehensive Activity History

· 4 min read
Maxilist Team

Ever wondered who changed what, when, or why in your inventory?
In the fast-paced world of inventory management, transparency and accountability are essential.

Maxilist's Activity History isn't just a log — it's your inventory's watchdog, giving you total visibility and peace of mind.

keep activity history.

🧠 What is Activity History?​

Maxilist's Activity History is a detailed, unalterable audit trail for your account.

📌 It tracks every single change — from user role updates to quantity edits and custom field additions.

🔐 Why is Activity History Crucial for Your Business?​

This feature does more than record data — it empowers your operations with insights and control:

  • 🛡️ Enhanced Security
    Identify suspicious changes and unauthorized access instantly.

  • 📈 Compliance & Auditing
    Easily meet regulatory requirements with long-term change logs.

  • 🛠️ Troubleshooting & Error Correction
    Backtrack to find and fix issues like accidental deletions or wrong entries.

  • 🤝 Team Accountability
    Transparency improves team discipline and reduces costly mistakes.

  • ⚙️ Operational Optimization
    Spot activity patterns and workflow bottlenecks to improve processes.

🧭 Dive Deeper with Powerful Filtering Capabilities​

Activity History isn't just a timeline — it's a smart analysis engine with deep filtering features.

Collaborate as a team.Collaborate as a team.Collaborate as a team.

📂 Filter by Resource Type​

Resource TypeWhat it TracksExample Use Case
👤 UsersUser account changes, permissions, additions, or deletionsReview who gained access to sensitive inventory last month
📦 ItemsQuantity/location/status changes to itemsInvestigate why a product's stock dropped overnight
🏷️ FieldsCreation/modification of custom fieldsVerify proper setup of a new “Expiration Date” field
🗃️ CollectionsChanges to collection data or item groupingFind who reorganized the "Seasonal Goods" collection
📎 AttachmentsUploads, deletions, or edits of attachmentsConfirm if product photos were updated correctly
⚙️ Account SettingsBranding, config, or subscription updatesConfirm if the company logo was recently updated
🌐 All ResourcesShows every recorded activityPerform a full audit across all types of changes

⏱️ Filter by Time of Occurrence​

Time-based filtering lets you zoom in on events with precision:

  • 📅 Daily Review – Track all changes from the previous business day
  • 🧾 Weekly Audit – Ensure consistency in weekly updates
  • 🚨 Incident Investigation – Focus on the hour/minute a problem occurred

🔄 See the "Before" and "After"​

Maxilist captures both original and updated values for any change. Perfect for auditing and validation.

Examples:

  • 📉 Quantity Change
    From: 100 → To: 95
  • 💵 Price Adjustment
    From: $25.00 → To: $52.00
  • 👥 User Role Change
    From: Viewer → To: Editor

💼 Maxilist's Activity History in Action​

🏢 For Small to Medium Businesses​

A retail store owner finds a stock mismatch on a popular dress.

🔎 Solution: Filters Activity History by Items → Sees intern entered “5” instead of “50” → Fixes issue and educates team.

🛒 For E-commerce Teams​

A multi-user online store needs consistent product listings.

🔎 Solution: Filters Activity History by Fields and Items → Detects altered descriptions and reversed image uploads.

📦 For Warehouse Managers​

Tool accountability is essential in shared environments.

🔎 Solution: Filters by Items and Time → Identifies who changed tool status and when → Boosts return compliance.

❓ Frequently Asked Questions (FAQ)​

How long is activity history retained?​

🗂️ Based on your Maxilist subscription. Long-term options available.

Can I export the activity history?​

📤 Not directly as a standalone log yet, but we are working on adding this feature.

Does it show who made the change?​

✅ Absolutely. Every change is tagged with the responsible user — perfect for audits and collaboration tracking.

Can I filter changes made to just one item?​

Absolutely. Filter by Item ID or use the search feature.

Are deleted items logged?​

Yes. Deleted entries are retained in the history log with full metadata.

Who can view the Activity History?​

Admins by default.

How is this different from an audit log?​

It's more detailed. You see value changes, user IDs, and time, not just a vague “edit happened”.

Will history be kept offline?​

No. The history is cloud-synced to ensure it's always up-to-date and secure.

✅ Final Thoughts​

Maxilist's Activity History is more than just a feature — it's a core pillar of inventory integrity.
With deep filters, detailed records, and seamless mobile access, you'll always be one step ahead of potential issues.

**🔓 Ready to take control of your inventory's story
**Explore Maxilist today!**