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Images and Attachments

A picture is worth a thousand words, and a document can be worth its weight in gold. Maxilist allows you to enrich your inventory records with both high-quality images and important file attachments, ensuring every piece of relevant information is stored directly with the item it belongs to.

  • Images provide instant visual identification, helping you recognize products, assess asset conditions, and create a visual catalog.
  • Attachments allow you to store critical documents like invoices, user manuals, warranties, and certificates, eliminating the need to search through separate files or emails.

This guide will show you how to work with both.

Working with Images and Attachments​

Every item and collection in Maxilist has a built-in image gallery. You can add multiple photos to create a complete visual record.

Adding Images to an Item​

  1. Open the item or collection you wish to edit.
  2. Locate the image gallery area at the top of the screen.
  3. You will be prompted with two options:
    • Camera: This opens your device's camera, allowing you to capture a new photo of the item directly.
    • Gallery: This opens the item's gallery, allowing you to upload one or more existing pictures.
  4. After taking or selecting a photo or attachment, it will be added to the item's gallery. You can repeat this process to add multiple images or attachments.
  5. Save the item as usual and the images and attachments will be synced to cloud.

Once you've added images, you can easily manage them.

  • Upload an image/attachment to your Gallery: Click on the Select button in the the screen header to add a new image or attachment.
  • Reorder Images: You can drag and drop images using the bottom thumbnails to reorder them in the gallery.
  • Set a Primary Image: The first image in the gallery acts as the item's thumbnail in list views. To change it, simply tap, hold, and drag any image to the first position.
  • View Full-Screen: Tap on any image thumbnail to view it in full-screen mode. You can swipe left or right to browse through all the images for that item.
  • Delete an Image: While viewing an image in full-screen, tap the Delete button to delete it.
  • Download an Image: While viewing an image in full-screen, tap the Download button to download the image to your device's gallery.

The same steps above apply to attachments as well.

Real World Use cases​

Use Cases for Images:

  • Product Photos: Store high-quality product shots for your retail inventory.
  • Condition Tracking: Document the condition of rental equipment or used assets, including close-ups of any wear or damage.
  • Proof of State: Take a picture of a packed order before it ships or an asset in its correct location.

Use Cases for Attachments:

  • Manuals & Guides: Attach the PDF user manual to a piece of equipment.
  • Financial Records: Upload the purchase invoice or receipt for an asset.
  • Legal Documents: Store the warranty document or a certificate of authenticity for a valuable item.
  • Project Files: Link spreadsheets with technical specifications or Word documents with project notes.

Frequently Asked Questions (FAQ)​

What file types are supported for attachments?​

Maxilist supports a wide range of common file types, including PDF, DOCX (Word), XLSX (Excel), TXT, JPG, PNG, and many more.

Is there a limit to the number of images or attachments I can add?​

Yes, currently up to 20 images and attachments or 20MB of combined size (whichever is first) can be added to an item or collection.

Are my images and attachments available offline?​

Partly. If the image has been cached previously, it will be available offline. If not, it will be downloaded when you open the item for the first time.